MINUTES OF THE HINGHAM SCHOOL COMMITTEE

September 24, 2012

Regular Session

The meeting was called to order by Caryl Falvey at 7:32 p.m. at Hingham Middle School.

Members Present:        Caryl Falvey, Ray Estes, Carol M. Falvey, Dennis Friedman, Paul Gannon, Edward Schreier, Andy Shafter

Central Office Present:            Dot Galo, Ellen Keane, Elizabeth Flynn, John Ferris

Visitors Present:           Roger Boddie, Alec Porter, Derek Smith, David Riordan, Mary Eastwood, Beth Rockoff, Tom Pyles, Linda Kutsch, Kerri Sandler, Norman deGreve, Wallis Bowyer, Clark Vialle, Nancy Vialle, Stephen Dings, Jim Watson, Carol Meyer of the Hingham Journal

On a motion by Andy Shafter and seconded by Ed Schreier,

It was  Voted:

To approve the Minutes of the Regular Session of September 10, 2012, as amended.

 

On a motion by Carol M. Falvey and seconded by Ray Estes,

It was  Voted:

To approve the Minutes of the Planning Session of September 15, 2012.

 

Communications.

The Committee heard a report from Roger Boddie, Principal of Hingham Middle School.  Roger reported on the following:  HMS enrollment is currently at 973, up from 940 in October, 2011; construction update: on time and on budget; review of school safety precautions; the lengthy list of student activities and thank you’s to all the abutters.

Dot Galo noted a letter from DESE regarding a review of Hingham’s district fiscal procedures scheduled for 2012-2013, date to be determined.

Student Communications.

Stephen Dings reported on the following:  Student elections; “Legally Blonde” production will be on November 15, 16, and 17; Homecoming Dance October 20; and fall sports update.

Old Business.

On a motion by Carol M. Falvey and seconded by Paul Gannon,

It was  Voted:

To amend policies Section 2.1 (new CORI regulations) and Section 2.2 (gender identity) of the Policy Handbook as   presented at the last meeting.

 

Dot Galo provided an update on the Title IX agreement.  When the agreement document is finalized, Dot will sign and will review it with School Committee.  Issues include girls’ lacrosse field, girls’ field hockey field drainage, and guidelines for booster contributions (meeting scheduled with booster groups).  School Committee questions/comments:  review by Town Counsel, Policy Subcommittee to establish booster group guidelines, survey of grades 8-12.

 

New Business.

Ed Schreier reviewed the recommendation from the Ad Hoc High School Fields Committee outlined in a memo dated September 18, 2012.  School Committee questions/comments:  voting on concepts, usage policy not included, additional 90 parking spaces on grass overflow lot, and preliminary cost estimate.  Caryl thanked the Ad Hoc Committee for its service and hard work on this Committee.

 

On a motion by Ed Schreier and seconded by Ray Estes,

It was Voted:

To accept recommendations of the Ad Hoc Committee.

 

Caryl Falvey reported that a series of School Committee meetings will be scheduled and posted for early morning or late afternoon in order to discuss plans for facilitating final design decision making for the HS Fields Project.  School Committee questions/comments: electronic copies to School Committee members.  Audience question: process for Town Meeting.

The Committee received proposed Administrator Goals for 2012-2013.  Dot Galo reviewed the administrators’ use of the SMART goal format and process.  Goals are used at mid-year and end of year conferences and to evaluate administrators.

Dot Galo reviewed the revised draft of the 2013-2014 Budget Calendar. School Committee questions/comments:  Town Officials invited to walk around the facilities on Nov. 17, and work towards a final budget adoption date of February 25th.

 

On a motion by Ray Estes and seconded by Carol M. Falvey,

It was Voted:

To approve the Budget Calendar, as amended.

Dot Galo reviewed the proposed Budget Guidelines and Assumptions for FY ’14. School Committee questions/comments on the Budget Guidelines which were referenced as bullets #1- #7 for discussion and voting  purposes: bullet #2 substitution offered, bullet # 3 word substitution offered and bullet #6 did not preclude the assessment of a bus fee.

On a motion by Dennis Friedman and seconded by Carol M. Falvey,

It was Voted:

 To change the Budget Guideline Bullet #2 so as to provide “The recommended budget will                                           including funding requests which are necessary to address areas that have not kept pace with                                          demands highlighted above such as professional staffing, clerical and administrative support, and                                           technology requirements.”

On a motion by Dennis Friedman and seconded by Ray Estes,

It was  Voted:

   To accept Budget Guidelines Bullets #1, #4, #5, #6, and #7 as submitted and to revise Bullet #3 by substituting “expiring” for “open” contracts.

 

The School Committee reviewed each Budget Assumption bullet in order and referenced them as bullets #1-#8 for discussion and voting purposes.  School Committee questions/comments on the Budget Assumptions: revise language of Assumption bullet #2 to be consistent with Guidelines bullet #2 and language changes for Assumption bullets #6 and #8.

 

On a motion by Ray Estes and seconded by Carol M. Falvey,

 

It was  Voted:

To change Budget Assumption #2 so as to provide “Priority will be given  to funding areas  that have not kept pace with increasing demands on  school resources.”

 

It was  Voted:

To change Budget Assumption # 6 so as to provide “Special Education costs will  continue to grow  faster than those of the regular education program.”

 

It was Voted:

 To revise Budget Assumption # 8 so as to provide “Reduced personnel costs   (such as for replacing retirement and LOA vacancies) and the use of revolving  revenues may offset some budget costs.”

 

On a motion by Ray Estes and seconded by Carol M. Falvey,

It was Voted:

To approve Budget Assumption Bullets #1, #3, #4, #5 and #7 as submitted.

 

On a motion by Ray Estes and seconded by Paul Gannon,

It was Voted:

To approve the home schooling of Katrina Lumbert for the 2012-2013 school  year.

 

Superintendent’s Report.

1)         Secondary class size enrollments – SC policy to report to School Committee regarding class sizes at 25+. Dot Galo noted the effective use of the 2.0 FTEs didn’t address all class size issues for the current school year:

HHS – 64 core subject classes with 25+

HMS – 63 core subject classes with 29+

2)         Next SC meeting – Superintendent evaluation input shared at the meeting.  Caryl Falvey asked  SC members to prepare two-minute comments.

Caryl noted a SC training meeting scheduled with Glenn Koocher, MASC, on October 3rd.

 

On a motion by Ray Estes and seconded by Ed Schreier,

It was  Voted:

By roll call vote, with all in favor, to adjourn the School Committee meeting at 8:45 p.m.

 

Carol M. Falvey

Secretary