Joint Meeting

January 14, 2014

The School Committee joint meeting was called to order at 7:07 p.m. by Ray Estes.

Members Present: Ray Estes, Carol Falvey, Dennis Friedman, Liza O’Reilly, and Ed Schreier

Others Present: Advisory Committee, Selectman Irma Lauter., Linda Port, Laura Burns, Melissa Goldman

Linda Port, Chair of Special Education Working Committee, introduced members of the Committee and the areas they have chosen to address:
1.    Full 75% match funding of Circuit Breaker including transportation
2.    Fix the timing delay of Circuit Breaker reimbursements
3.    Increase funding for extraordinarily high-cost cases
4.    Establishment of a reserve or stabilization fund to offset unexpected SPED costs
Laura Burns reviewed the meetings conducted, work completed to date, and the draft of legislation proposed by the Hingham Special Education Working Group, November, 2013

Linda reviewed the “Options for a Special Education Finance Reserve Fund” and the proposed House Bill #1862 “An Act Supporting Municipal Fiscal Stability through a Special Education Stabilization Fund.”

The Advisory Committee and School Committee members asked questions / made comments: “Circuit Breaker Reimbursement Change (as proposed).”  Greg MacCune thanked the Special Education Working Group for their work.

The Joint Meeting adjourned at 8:10

1.    Call to Order

The School Committee meeting was reconvened and called to order by Carol Falvey at 8:12 p.m. in the School Department Conference Room.

Members Present:  Ray Estes, Carol Falvey, Dennis Friedman, Liza O’Reilly, Ed Schreier, and Andy Shafter (at 8:55 p.m.)

Central Office Present:      Dorothy Galo, Ellen Keane, Elizabeth Flynn, and John Ferris

Visitors Present:  Pat Velie, Alec Porter, James Rossano

2.    Approval of Minutes

2.1  On a motion by Liza O’Reilly and seconded by Ed Schreier,

It was
Voted: To approve the Minutes of the Regular Session of December 9, 2013.

2.2  On a motion by Liza O’Reilly and seconded by Ed Schreier,

It was
Voted: To approve the Minutes of the Executive Session of December 9, 2013.

3.    Student Communications
James Rossano reported on:  HHS Talent Show to be rescheduled, Choral Districts, Drama Booster Club Fundraiser.

4.    Communications  None

5.    Questions and Comments  None

6.    Superintendent’s Report  None

7.    New Business

7.1    John Ferris reviewed the HPS “Capital Items to Consider for FY 2015 (1/14/14).”  The committee discussed the proposal to be presented to the Capital Outlay Committee on January 15, 2014.  School Committee questions/comments:  High School Removal of Underground Oil Tank, Ceiling Lights – PRS Office, PARCC Assessment Technology Requirements, HHS and South Schools Replacement of Kitchen Floors – Move up to FY 15, Building Repairs and Improvements for all schools.

7.2    Committee reviewed recently opened MSBA SOI process for 2014 and discussed consideration of its applicability for any Hingham Public Schools projects for FY15.  Ray Estes reviewed the possibility of submitting an application(s) for window projects for Plymouth River School and/or Foster School.  Andy supported submitting SOI’s for Plymouth River School and South School window projects.  School Committee question/concern: requirement to prioritize SOI’s submitted for two schools, importance of considering longer term usage of Foster, possibility of waiting a year to submit both SOI’s, possibility of applying for Plymouth River window project now and waiting to apply for Foster SOI, requirement to complete a Feasibility Study to apply for a SOI.  Consensus of committee is to take a vote on submitting SOI’s at next School Committee meeting (will ask Board of Selectmen to put on their agenda).

7.3    Committee discussed the Technology Spending Plan for FY2015 (and beyond).  Dr. Galo reviewed the Capital Planning – Technology summary, the HPS Personalized Computing Pilot Program – Progress to date (Joe Andrews) and the HPS 1-to-1 Computing Initiative – Implications for Teaching and Learning at HMS (Derek Smith).  School Committee questions/comments:  implementation timeline for Middle School 1-to-1 Chromebook initiative beginning with grade 6 during the 2014 – 2015 school year, possibility of accelerating 8th grade implementation.  Dennis thanked Dr. Galo and staff for their thoughtful and inclusive  development of a comprehensive Technology Plan.

7.4    The committee received information regarding a field trip of the High School Model UN Club to the Westin Copley Plaza Hotel and Boston College March 27-30, 2014.

7.5    The committee received a revised list of winter coaching assignments, as recommended.

7.6    The committee received notification of resignation of Joan Levett, a pareducator at East School, effective January 2, 2014.

7.7    The committee received notification of the appointment of Joshua Barnhouse as a night custodial supervisor at Hingham High School.

7.8    The committee received notification of the appointment of Tabitha Beary as Food Service Administrative Assistant at Central Office, effective January 6, 2014.

7.9    The committee received notification of the following advancements on the salary schedule, effective February 1, 2014:  Ashley Baxter, M15, Step 5; Erica Pollard, M30, Step 7; Maura Talbot, M30, Step 4; Nathan Thorsteinson, M30, Step 9; Susan Willison, M15, Step 2.

7.10    The committee heard an update on High School Fields Project, Ray Estes reviewed status of remaining work to date and punch list to be completed.  The project is “pretty much done” with the exception of minor punch list items and outdoor work by RAD that will be completed in the spring.

On a motion by Carol Falvey and seconded by Dennis Friedman,

It was
Voted: To approve payment of approved invoices for:
Gale Associates     $2,205.88
Gale Associates         872.00
Pare Corporation      8,296.64
Pare Corporation      2,027.50
Seaver    11,022.00

8.        Other Items Not Reasonably Known 48 Hours in Advance

9.    Subcommittee Reports
Community Outreach – Carol noted a scheduled meeting for January 22 at 8:00 a.m.
Policy – Andy noted a meeting scheduled for on January 16 at 8:00 a.m.
Salary and Negotiating Committee – Ray Estes noted meeting tonight, that negotiations were beginning with the custodians and bus drivers, and that we have been notified by the teachers that they wish to begin negotiations.

Scheduled upcoming School Committee meetings on January 23 and 27; February 6, 10, 24; March 10 and 24; April 7 and 28; May 12; June 2, 16, and 30.  There is also a working session scheduled with the Advisory Committee Subcommittee on Education on Saturday January 25 at 9:00 a.m.

10.    Executive Session  None

11. Adjournment
On a motion by Dennis Friedman and seconded by Carol Falvey,

It was
Voted:    To adjourn at 10:13p.m.

Respectfully Submitted by:
Dennis Friedman, Secretary