MINUTES OF THE HINGHAM SCHOOL COMMITTEE

January 8, 2013

Regular Session

The meeting was called to order by Caryl Falvey at 7:06 p.m. in the School Department Conference Room.

Members Present:    Caryl Falvey, Ray Estes, Carol M. Falvey, Andy Shafter, Edward Schreier, Dennis Friedman, and Paul Gannon

Central Office Present:    Dot Galo, Ellen Keane, Elizabeth Flynn, John Ferris

Visitors Present:    Roger Boddie, Wesley Hutcheson, Eric Roise (Gale), Elizabeth Rockoff, Tom Hoffman, Tom Pyles, Linda Kutsch, Greg Sullivan, Brian Hlidek, Chris Falvey, Bill Crean, Margaret Conaty, Art Collins, Carol Meyer of the Hingham Journal.

On a motion by Ed Schreier and seconded by Andy Shafter,

It was
Voted:    To approve the Minutes of the Regular Session of November 19, 2012.

On a motion by Andy Shafter and seconded by Ed Schreier,

It was
Voted:    To approve the Minutes of the Regular Session of December 17, 2012.

New Business.

The Committee discussed the budget for the proposed High School Fields Project.  Eric Roise, Gale Engineering, reviewed the January 8, 2013 “Value Engineering Items – HHS Athletic Fields Improvement.”  School Committee asked questions and made comments:  Possible fundraising/donation opportunities coordinated by Andy Shafter.

Caryl Falvey noted the concerns/issues raised about the MPF usage policy at the Planning Board meeting on January 7.  Chris Falvey spoke in support of the use of the MPF by Hingham Youth Sports programs.  Art Collins, President of Hingham Youth Soccer, reviewed the Hingham Youth soccer game and practice schedule and answered questions from the School Committee. He indicated there are 1600 kids registered in the program.   Bill Crean, Ad Hoc Committee, noted that the discussion of PA use until 7:30 pm 2 days M-TH was simply intended to provide sound through halftime and was a negotiated settlement among the Committee.  In reality, PA use on those nights would likely be concluded earlier. Brian Hlidek, Hingham Youth Boys Lacrosse, spoke in support of the use of MPF by youth sports and an opportunity for more revenue.  He indicated there are 500 boys registered in the program and it currently pays $10,000 to Cohasset for use of its fields.  Tom Hoffman, Hingham Youth Football, spoke in support of the use of MPF by youth sports and two Saturday night youth football games. He also noted that HYF spends approximately $14,000 renting fields in other towns.  Eric Roise reviewed the need to go for NOI given ConCom concerns about potential impact of second turf field on wetlands.  Eliminating the plan for potential second turf field could speed up the permitting process.

On a motion by Ray Estes and seconded by Ed Schreier,

It was
Voted:    To remove the plan for potential second turf field from the design for purposes of the             permitting request.
-2-

Gale would file the revised plans with ConCom by January 14, 2013.

Caryl Falvey reviewed suggested clarifications of the MPF usage policy:
Last week of August – 3rd week of November:
Extend the M-TH  light usage to Friday night until 8:30 p.m. except for three Friday night football games until 10:00 p.m. Lights on Sundays until 5:00 p.m. It was noted that if a play-off game should arise, a process exists to allow a request to use the field for an unplanned, one-time event.

December, January, and February – no lights and no PA
Third week in March – 2nd week in June:
Extend the M-TH light usage to Friday night until 8:30 p.m.
Lights on Saturday until 9:00 p.m.
PA twice a week M-TH until 7:30 p.m.
PA for 3 Friday night games per season until 8:30 p.m.
PA for 2 Saturday night games per season until 8:00 p.m.

Rest of June, July, first 3 weeks of August- No lights, No PA

On a motion by Ray Estes and seconded by Paul Gannon,

It was
Voted:    To adopt revisions to MPF usage policy, as recommended.

(Caryl and Paul left the meeting at 8:50 p.m. to attend an AdCom meeting.  Ray took over as Chair.)

Ray Estes reviewed drafts of Warrant Articles A, B, C and D.  There was discussion about the process with debt rescissions. Comments or suggestions on the articles should be directed to him.

(Caryl returned to chair the meeting at 8:55 p.m.)

Caryl Falvey noted a letter from Dan Coughlin, Chair of Hingham Community Preservation Committee, regarding feedback on the Hingham School Committee application for funding for the proposed MPF project. The majority consensus was to “keep our oars in the water”.

John Ferris reviewed the Administration’s Capital Request by School and Type for FY 2014.  It included projects like paving at the Depot which would benefit multiple Town Departments. School Committee thanked John.

Ed Schreier reviewed information about the potential designation of a “seat” in the new MPF bleachers in honor of POWs and MIAs.

(At 9:30 Caryl left the meeting to go to the AdCom meeting and Ray took over as Chair.)

Superintendent’s Report.

1)    January enrollment update
2)    Suburban Coalition meeting
3)    School Committee Candidates Open House January 27 4:00-5:00
4)    School Committee/Advisory Committee Education Subcommittee working session Saturday, January 12 at 8:00-11:00 a.m.
5)    Heritage Museum at Old Derby
6)    Title IIA Monitoring May 17, 2013.

John reviewed the athletic concession stand design bid process – three bids received, interviews to be scheduled on January 16 – 6:00, 7:00, and 8:00 p.m.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To adjourn the School Committee meeting at 10:35 p.m.

Carol M. Falvey
Secretary