MINUTES OF THE HINGHAM SCHOOL COMMITTEE

February 11, 2013

Regular Session

The meeting was called to order by Caryl Falvey at 7:07 p.m. in the School Department Conference Room.

Members Present:    Caryl Falvey, Ray Estes, Carol M. Falvey, Andy Shafter, Edward Schreier, Dennis Friedman, and Paul Gannon (7:30).

Central Office Present:    Dot Galo, Ellen Keane, Elizabeth Flynn, John Ferris

Visitors Present:    Tom Pyles, Mary Power, Linda Kutsch, Laura Marwill, Carlton Alan Chambers.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To approve the Minutes of the Budget Hearing of January 24, 2013, as revised.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To approve the Minutes of the Regular Session of January 28, 2013.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To approve the Minutes of the Joint Meeting of January 31, 2013, as revised.

New Business.

The Committee conducted a public hearing on the Proposed FY ’14 School Department Budgets.  Dot Galo reviewed the currently proposed Operating & Capital Budgets for FY ’14 including “What is a Needs Based Budget,” steps in the budget process, regular education budget (5.66%), special education budget (-.84%), vocational education (-4.96%), total Operating Budget $42,165,427 (3.94%), (February 11 Revision decreased by $59,289), changes to Administration’s proposed FY ’14 budget as of February 11, 2013 (total reduced $405,919), K-12 enrollment 2003-2013, grade 1 enrollments 2007-2012, K-12 projections for September 2014 (4182), FY ’14 budget offsets, restoration of needed positions or services, enrollment related requests, areas of unique need, initiatives to enhance programs, justified needs not in Proposed Budget, FY ’14 Proposed Budget by Function, special education budget as % of Operating Budget, special education enrollment January 2013, special education out-of-district enrollments, out-of-district tuitions, newer mandates “Heavy Hitters,” strategies for savings & efficiencies, FY ’14 School Capital Request breakdown by type, use of FY ’13 capital surplus if any, next steps.  School Committee questions/comments: need for 2.0 elementary teachers, need for more resources for high school counseling department, capital budget decision making process, positive five-year forecast, school budget as a % of Town budget has decreased over the past years and restore previous educational cuts to levels the Town expects.

Dot Galo reviewed a declaration of intent to dispose of surplus inventory items and plans for their disposal.

On a motion by Ray Estes and seconded by Carol M. Falvey,

It was
Voted:    To dispose of surplus inventory items, as recommended by the Hingham Public Schools Director of Business & Support Services.

The Committee received a mid-year update of progress on Superintendent/School Committee goals for 2012-2013.  School Committee questions/comments:  “One World Schoolhouse” by Salman Khan – benefits of “Flipped Instruction” Model.

The Committee heard a quarterly update of the FY ’13 School Department Operating Budget.  Dot Galo reviewed the February 11, 2013 FY ’13 School Budget Update – there was a projection that unexpended monies would be $235,749 or .6% of annual budget of $40,567,321; however, this calculation was made prior to the Nemo storm which will impact the savings.

Andy Shafter reported on High School Fields Project Fundraising, including gift account and possible next steps, Hingham Green Machine event scheduled for March 2nd, possible community fundraising steering committee and guiding principles, press release, possible pledge mechanism, possible “features” donations such as donated seats with plaques, possible cost per seat ($250).

The Committee discussed final “value engineering” decisions for the High School Fields Project including ornamental/black vinyl fences, an example of Duxbury bleachers which included neutral colored seating and green (school color) risers, and the hidden costs of portable bleachers.  Dot Galo reported that the Plumbing Board approved the reduction of the number of toilet fixtures to 20 from 27 (12 female and 8 male).  Ray reported on the 6:00 p.m. meeting on concession stand design.  Ed Schreier reviewed the final “value engineering” decisions.

On a motion by Ray Estes and seconded by Paul Gannon,

It was
Voted:    To approve the home schooling of Caroline Nagle, grade 7, for the remainder of  the 2012-2013 school year.

The Committee received notification of the appointment of Edward Kyle as a long term substitute business education teacher at Hingham High School, effective January 24, 2013.

The Committee received notification of the resignation for the purpose of retirement of Karen Glaser, a mathematics teacher at Hingham High School, effective October 23, 2013.

The Committee received notification of the resignation for the purpose of retirement of Doreene Gonick, a music teacher at Hingham Middle School, effective June 30, 2013.

The Committee received notification of the advancement on the salary schedule to Master’s +60 for June Gustafson, a grade 6 teacher at Hingham Middle School, effective February 1, 2013.

Superintendent’s Report.

1)    Dot reported on the storm – plowing of school lots and roads, school cancellations last Friday and today, Gale inspections of Middle School roof and snow removal on roof.

2)    Dot reviewed recent meetings held with the Police Chief regarding security measures.

School Building Committee.

Ray Estes reported on: upcoming meeting in Executive Session on Middle School security/safety features, topping off ceremony Friday at 11:00 a.m.

Policy Subcommittee:  Carol M. Falvey noted meeting Wednesday Night.

On a motion by Ed Schreier and seconded by Paul Gannon,

It was
Voted:    To adjourn the School Committee meeting at 10:24 p.m.

Carol M. Falvey
Secretary