MINUTES OF THE HINGHAM SCHOOL COMMITTEE

February 25, 2013

Regular Session

The meeting was called to order by Caryl Falvey at 7:02 p.m. in the School Department Conference Room.

Members Present:    Caryl Falvey, Ray Estes, Carol M. Falvey, Andy Shafter, Edward Schreier, Dennis Friedman, and Paul Gannon.

Central Office Present:    Dot Galo, Ellen Keane, Elizabeth Flynn, John Ferris

Visitors Present:    Alec Porter, Chuck Cormier, Mary Eastwood, Debbie Stellar, Steven Dings, Michael Nash, Mary Power, Tom Pyles, Laura Marwill, Lucy Jacobs, Jill Leahy, Trish Murray, Elizabeth Klein, Kerri O’Neil, Kevin Williams, Janel Kost, Rebecca Stone, Ethan Hugo, Michelle Grady, Sarah Schneider, Denise Hall, Susan O’Hara, Diana Dee.

On a motion by Andy Shafter and seconded by Ed Schreier,

It was
Voted:    To approve the Minutes of the Regular Session of February 11, 2013.

Student Communications.

Steven Dings and Mike Nash reported on:  Student Council auction for close parking lot spaces, Special Olympics Polar Plunge at Nantasket Beach, staff breakfast, sports update: girls and boys basketball, girls and boys hockey, swim team, wrestling, Track Team championship, ski team, Debate Team.

New Business.

Dot Galo reviewed Hingham Public Schools February 25 Revised Operating & Capital Budget Proposals for School Committee’s review, consideration, and possible adoption –  FY ’14 Combined Budgets – $41,993,784 (+3.52%), Regular Education – $31,445,378 (+5.09%), Special Education – $10,410,115       (-.84%), and Vocational Education – $138,292 (-4.96%). Dot acknowledged that many of the budgeted items could fall into more than one of the original categories and reshuffled the requests for easier review by AdCom: in doing so, Level Services initiatives including enrollment related requests amounted to $488,820 (+2.45%), and other new needs and initiatives totaled $432,297 (+1.07%).  Caryl reported the Mon AM Forecast meeting revealed that revenue projections for the Town are up.  School Committee questions/ comments:  The Needs Based budget is fair, School Committee is autonomous board, proposed budget meets needs of staff and students, positive fiscal standing of the Town supports the budget, thanks to community for support, need for additional 1.0 elementary position, increase of $7-8 million to Fund Balance, projected surplus for FY ’14 Town budget and projected surpluses forecast for the next four years indicate that the budget is sustainable, important to restore services to the levels expected by Hingham residents after the unavoidable cuts during the past five years.  Hingham ranked 17th/18th out of 20 town benchmarks for per pupil expenditure with strong academic results, state funding is level in Town’s projection and increased in Gov.’s FY ’14 budget, possibility of $25 per student or approximately $100,000+ in Ch. 70 monies, cooperative budget process between School Department and Ed Subcommittee, the amount of time and effort that went in to creating the proposed budget.  Audience questions/comments:  possible assignment of 1.0 elementary position to South.

Ray Estes made a motion, seconded by Dennis Friedman, to adopt the FY ’14 school budget, as proposed.

Ed Schreier made a motion, seconded by Dennis Friedman, to add a 1.0 elementary position K-5 ($53,806). Dot Galo reviewed projected FY ’14 elementary enrollment – decrease of 23 students, initiative dollars by level, FY ’13 focus on elementary enrollment and now the need to restore some equity to other areas, and the justified requests not in the proposed budget that included a 1.0 elementary teacher and counselors which would be the administration’s highest priority.

Vote on amendment 1 in favor, 6 opposed.

Vote on budget motion unanimous.

Dot Galo reviewed the timeline of FY ’14 School Capital Requests January 9 ($1,267,074), January 24 ($790,334), January 30 ($660,734), February 6 ($550,000). On February 25, it was proposed the School Capital Budget be reduced by $50,000 to $500,000. School Committee questions/comments:  Town-wide Capital $1.4 million.

On a motion by Andy Shafter and seconded by Carol M. Falvey,

It was
Voted:    To approve the School Capital Budget at $500,734.

On a motion by Carol M. Falvey and seconded by Dennis Friedman,

It was
Voted:    To approve PK and Extended K tuitions by 2.5%, rounding to the nearest $5 increment.      Ray Estes abstained.

School Committee reviewed and discussed updated information concerning the HS Fields Project. Caryl Falvey reviewed drainage issues and plans.  Andy Shafter reported on fundraising plans and events including Green Machine Fundraiser in March and a proposal for four levels of donors – Gold $50,000, Silver $25,000, Bronze $5,000 and Donor – under $5,000, with total proposed goal of $500,000 (conservative goal).  It was noted there would be a need for written commitments and pledges before Town Meeting.  Andy volunteered to organize that effort.  After discussion of donation levels, it was agreed on the following: Donor – $1,000-$9,999; Bronze $10,000-$24,999; Silver $25,000-$49,999; and Gold $50,000 and higher.  Additionally, there will be a “Donate a Seat” Campaign at $250. Donors will be recognized by donor level and by plaques on specific donations.

Ray reported on concession stand design process and next meeting Wednesday, February 27, 7:00 a.m.  Audience questions/comments:  estimated price of field project at $4.7 million not 6 million.

Dot Galo reviewed a draft of the School Department Annual Report for the Annual Town Report.  Dot asked School Committee for input by February 26th.

The Committee received notification of the appointment of Lysa Curry as a paraeducator at Foster School, effective February 2, 2013.

The Committee received notification of the appointment of Marilyn Player as Administrative Assistant to the High School Assistant Principals, effective March 1, 2013.

The Committee received information regarding an overnight field trip of High School Student Council Club to the Massachusetts Association of Student Council’s Leadership Conferences in Hyannis March 3-6, 2013.

School Building Committee.

Ray reported on “Topping Off” Ceremony at MS building project and press coverage.  Project on schedule and below budget.

Policy – Carol M. reported on a meeting on February 13 and noted next meeting on March 6th.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To adjourn to Executive Session at 9:00 p.m., not to return to Open Session: (a) to discuss  strategies related to Collective Bargaining with the following Bargaining Groups:          (AA, HEA Unit B, Bus Drivers, Custodians, Food Service Workers), the discussion of which in an Open Meeting may have a detrimental effect on the bargaining position of the School Committee; (b) to conduct strategy sessions in preparation for negotiations with non-union personnel (senior administrators).

Carol M. Falvey
Secretary

/ns