MINUTES OF THE HINGHAM SCHOOL COMMITTEE

March 11, 2013

Regular Session

The meeting was called to order by Caryl Falvey at 6:10 p.m. in the School Department Conference Room.

Members Present:    Caryl Falvey, Ray Estes, Carol M. Falvey, Edward Schreier, and Dennis Friedman

Central Office Present: Dot Galo, Ellen Keane, John Ferris

Visitors Present:    Alec Porter, Roger Boddie, Kathy Jordan, Laura Marwill, Tom Pyles, Linda Kutsch, Mary Power, BF, Carol Meyer of the Hingham Journal, and the HCAM representative.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To approve the Minutes of the Regular Session of February 25, 2013, as revised.

On a motion by Ray Estes and seconded by Ed Schreier,

It was
Voted:    To approve the Minutes of the Executive Session of February 25, 2013.

Communications.

Dot Galo noted a follow up letter from the Plumbing Board and a confirmation letter from Dot Galo regarding the reduction in required number of toilets in the HS Field Concession Building.  She also noted the following: Planning Board decision on HS Field Project, emails from South School parents advocating for additional 1.0 elementary teacher at South, letter to the Advisory Committee from Margaret Conaty, Athletic Director, regarding proposed High School Field Project, request from SEPAC for School Committee liaison and parent letters to Dot Galo from East School regarding relocation of Extended K Program to Plymouth River School. Dot Galo and Tony Keady will meet with East parents.

New Business.

The Committee discussed the proposed FY ’14 Budget Recommended by the Advisory Committee and Board of Selectmen.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To approve the Capital Budget for schools at $550,734, as recommended by the Board of Selectmen and Advisory Committee.

There was discussion of the Operating Budget and a recognition of the SC’s change in approach taken this year; the amount of time and effort put in by all decision-makers in formulating and studying the proposed budget and the need to be a town team player.  The committee acknowledged and discussed how will any Town department fund new initiatives or programs to instill creativity, efficiency or competitiveness and keep pace with technological advances if level services is always the budget yardstick used, even in good financial times?

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To approve the FY ’14 School Department Budget at $41,838,228 (3.13%), as recommended by the Board of Selectmen and Advisory Committee. Four in favor.  Carol M. Falvey opposed.

Carol M. Falvey reviewed the proposed Kids In Action fees for 2013-2014.  With an increase of approximately 6.5%, the program will now reflect a more market rate.  It was noted that there is room to accommodate additional students within the current framework.  There will be an annual increase to keep pace with increasing costs.

On a motion by Carol M. Falvey and seconded by Dennis Friedman,

It was
Voted:    To increase the Kids In Action fees as set out in the 2013-2014 Proposed Monthly Fee Schedule, as revised and recommended by the Policy Subcommittee.

The Committee reviewed the Fields Project Budget and bidding process.  Ray Estes reviewed the final design for the concession stand.  Caryl Falvey noted a letter from Selectmen Lauter and Burns in support of the High School Fields Project.  Bid documents were released last Friday and a pre-bid conference for vendors will be on March 14 in the south parking lot at 4:00 p.m.  Bid opening for the fields will be on March 29.  Concession Stand bid documents will be opened on April 19.  An additional School Committee meeting will be scheduled on April 29th to award the construction bid for the HS Field Project and to consider any other school business.

John Ferris reviewed a letter from Gale Associates regarding Change Order #2, Expanded Scope for Additional Meetings & Acoustic Study for HS Field Project.

On a motion by Ray Estes, and seconded by Ed Schreier,

It was
Voted:    To authorize John Ferris to negotiate Change Order not to exceed $33,130.

John Ferris reviewed the budget status of Phase 1 – track, tennis courts and the Phase 2 fields design article.  Both the tennis courts and track projects have come in under budget.  The Phase 2 Fields Design process has been more complex than anticipated and Peer Review statements have not been received to date.

The Committee received notification of the continuation of an “extended leave of absence” (unpaid) for Jean Dugan, a grade 2 teacher at East School, for the 2013-2014 and 2014-2015 school years.

The Committee received notification of the continuation of an “alternative leave of absence” (unpaid) for  Dana McNamee, a science teacher at Hingham High School, for the 2013-2014 school year.

The Committee received notification of the continuation of an “extended leave of absence” (unpaid) for Kristen Stuart, a grade 1 teacher at East School, for the 2013-2014 school year.

The Committee received notification of the continuation of an “extended leave of absence” (unpaid) for Lindsay Vaughan, a music teacher at East School, for the 2013-2014 school year.

The Committee received notification of the resignation of Jennifer Cross, a social studies teacher at Hingham High School, currently on a leave of absence, effective June 30, 2013.

The Committee received notification of the resignation of Karlyn MacBride, a grade 4 teacher at East School, currently on a leave of absence, effective June 30, 2013.

The Committee received notification of the appointment of Maryellen Holler as Administrative Assistant to the Athletic Director, effective February 25, 2013.

The Committee received information regarding an overnight field trip of the Grades 9-12 Drama Club to New York City April 5-7, 2013.

The Committee received information regarding an overnight field trip of the High School Rowing Team to Washington College, Chestertown, MD, April 13-17, 2013.

The Committee received information regarding an overnight field trip of the Quiz Bowl Team to Washington, D.C. National History Bowl and Bee Competition, April 26-28, 2013.

School Building Committee – Ray reported on the last meeting and reviewed the first change order for tree removal for neighbors, etc.

Policy – Carol M. reported on work updating the Application for Facility and Field Permit, a review of athletic fees and possible increase in the future.

Superintendent’s Report.

1)    Storm Update – Review of decision making process for school cancellation.
2)    Plans and timeline for Middle School Principal Selection Process, including staff and parent forum on March 27, public interview by ten person panel on April 25 and Superintendent recommendation for School Committee on May 6th.  School Committee members interested in serving on the panel will notify Caryl.
3)    HHS Newsletter – Add interested parties to mailing list.
4)    Mandates – CPR site visit March 4-8, end of year audit, DESE audit on financial procedures, Title I desk audit and Title IIA audit.
5)    Snow Days – Four to date – tentative last school date June 20th.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To adjourn to Advisory Committee, not to return to the School Committee meeting, at 7:17 p.m.

Carol M. Falvey
Secretary

/ns